At AMC Satisfactory Academic Progress (SAP) is checked after each semester in all programs. To maintain SAP, students must complete 67% of the credits/hours attempted. Students who do not meet SAP will be placed on Financial Aid Warning. If a student fails to meet SAP in 2 consecutive semesters, he/she will not be eligible to continue receiving Federal Financial Aid until his/her SAP status is resolved.
In the Massage Therapy program, students must maintain a GPA of at least 2.0 by the 50% completion point (360 hours) at a minimum of 90% attendance. In the Associate of Arts in Health Science program, students must maintain a cumulative GPA of 2.0 and 80% attendance. In the Oriental Medicine program, students must maintain a cumulative GPA of 2.0 by the end of each semester in their first 6 semesters of the program and a GPA of 3.0 in their last 3 semesters (master’s level courses) in order to have your degree conferred and a minimum of 80% attendance.
Satisfactory Academic Progress for Financial Aid Purposes
The College’s Financial Aid Satisfactory Academic Progress (FA-SAP) standards measure each student’s qualitative (cumulative grade point average) progress and minimum pace of completion needed to ensure the completion of the student’s program of study within the maximum time frame allowed. The FA-SAP standards are used primarily to determine a student’s eligibility to receive federal financial aid under Title IV of the Higher Education Act (Title IV). FA-SAP standards may differ from Academic standards regarding a student’s requirements to remain in school. The standards for Title IV recipients must be the same as, or stricter, than the academic standards the school applies to students enrolled in the same program of study who are not receiving Title IV.
Maximum Time Frame to Complete
The maximum time frame in which a student must complete his or her program of study is based on whether the program of study is measured in credit hours or clock hours.
For Massage Therapy, which is measured in clock hours, a student has a maximum time frame to complete of no longer than 150% of the published length of the educational program (33 weeks for day students and 38 weeks for night students) or 49.5 weeks for day students and 57 weeks for night students.
For the Associate of Arts in Health Science, which is measured in credit hours, this is a period that is no longer than 150% of the published length of the educational program (40 weeks) or 60 weeks.
For the Master of Oriental
SAP Evaluation Periods
The College’s FA-SAP standards are measured at the end of each payment period. For Massage Therapy, this corresponds with the completion of 50% of the program, or 360 clock hours. For the Associate of Arts in Health
To ensure that a student is able to complete their program of study within the maximum time frame noted above, students must successfully complete 67% of the credit hours or modules attempted. For a course to be considered successfully completed, a student must have received a letter grade of C or higher or Pass grade for
Qualitative Requirement – Cumulative Grade Point Average (GPA)
The College measures qualitative progress by means of Cumulative GPA measured on the basis of a 4.0 scale. Students in the Massage Therapy and the Associate of Arts Health Science programs must maintain a cumulative GPA of 2.0 in order to remain eligible for Title IV aid. Students in the Master of Oriental Medicine must maintain a cumulative GPA of 2.0 for the first 6 semesters of the program and a 3.0 for the last 3 semester of the program in order to have their degree conferred and remain eligible for Title IV aid.
All courses for which a student receives a grade will be included when calculating the student’s CGPA, with the exception of a withdrawal (W or WL) or incomplete (I), and if a student repeats a course, only the highest grade for that course will be included when calculating the student’s GPA.
Consequences for not meeting SAP
A student who has been placed on FA Warning will have one semester to correct the FA-SAP deficiency and meet the minimum requirements at the end of his or her next semester. The FA Warning period shall be one payment period or semester during which time the student will remain eligible for Title IV funds.
A student who does not correct the FA-SAP deficiency (
If a student has successfully appealed his or her loss of FA eligibility, the student will be placed on FA Probation and have one or more payment periods to meet the minimum FA-SAP standards based on the following:
If the College determines that the student should be able to meet the SAP standards by the end of the subsequent payment period, the student will be placed on probation without an academic plan and will be eligible for one additional payment period or semester of Title IV aid.
Denial of an Appeal
If a student’s appeal is denied by the College, the student will lose Financial Aid eligibility and have the option to pay out-of-pocket for tuition and fees. If the student remains in school, all charges will be paid by the student until such time that Title IV eligibility is reinstated.
Failure to Meet SAP by end of the Probationary period
If the student is not successful in the probation semester, the student becomes ineligible for all federal, state, and institutional aid and may be dismissed from the program.
The Return of Title IV Funds (Return) regulations do not dictate an institutional refund policy. Instead, a school is required to determine the earned and unearned portions of Title IV aid as of the date the student ceased attendance based on the amount of time the student spent in attendance or, in the case of a clock-hour program, was scheduled to be in attendance. Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period.
For example, if the student completes 30% of the payment period or period of enrollment, (s)he will earn 30% of the eligible Title IV funds originally scheduled for that period.
For a student who withdraws after the 60% point-in-time, there are no unearned funds. However, a school must still determine whether the student is eligible for a post-withdrawal disbursement (PWD).
If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement (PWD). If the student receives more funds than eligible for, the excess will be returned in the following order:
The Return regulations do not prohibit a school from developing its own refund policy. However, the school must comply with refund policies required by a state or other outside agencies. Although a school, state or agency refund policy will determine the charges a student will owe after withdrawing, those policies will not affect the amount of Title IV Aid the student has earned under the Return calculation.
If a student wishes to withdraw and receive a refund he/she is requested, but not required to notify the College in writing.
All monies will be refunded if: the applicant is not accepted for admission to the College, the applicant is an international student and is rejected by INS, a program is
Any cancellation / drop / withdrawal within the one-week drop period at the beginning of each semester (or half/payment period for Massage Therapy students), will result in a 100% refund (or for that half/payment period for Massage Therapy students) with the exception of non-refundable fees ($50 application fee & $100 Administrative
Any drop / withdrawal within the second week of each semester for Associate of Arts in Health Science and Bachelor of Health Science/Master of Oriental Medicine students, will result in an 80% refund for that semester (or for that half/payment period for Massage Therapy students) with the exception of non-refundable fees ($50 application fee & $100 Administrative
Any drop / withdrawal within the third week of each semester for Associate of Arts in Health Science and Bachelor of Health Science/Master of Oriental Medicine students, will result in a 70% refund for that semester (or for that half/payment period for Massage Therapy students) with the exception of non-refundable fees ($50 application fee & $100 Administrative
Any drop / withdrawal within the fourth week of each semester for Associate of Arts in Health Science and Bachelor of Health Science/Master of Oriental Medicine students, will result in a 60% refund for that semester (or for that half/payment period for Massage Therapy students) with the exception of non-refundable fees ($50 application fee & $100 Administrative
No refund will be given to the student after the fourth week of the semester.
AMC’s refund policy for VA students is in accordance with Return to Title IV (R2T4) regulations.
Official Withdraws are initiated by the student.
**Unofficial Withdraws are initiated by the school and are based on the student’s last day of attendance.